Boulders Terms & conditions


Boulders’ Terms & Conditions help us operate a busy climbing centre, while ensuring that the most stringent safety standards are adhered to. These safety standards are required by law, but we see them as much more than that. Our safety procedures are in place to ensure that you are kept safe and that all our customers are able to enjoy using our facilities. Climbing and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement.

Your Duty of Care

The most up to date version of our Terms & Conditions will always be displayed on our website. Please take a few minutes to familiarise yourself with them. We require our customers to abide by their provisions (whether or not you have read them) and we reserve the right to require customers not acting in accordance with them to leave. No refund will be given. In respect of children and groups attending the Centre, it is the responsibility of the parent or group leader to have familiarised themselves with these Terms & Conditions and the parent or group leader is responsible for ensuring that those in their care understand and abide by them.


  • Every time you use Boulders, please let us know that you have arrived by checking in at Reception.
  • You should only go into our climbing and bouldering areas (“activity areas”) if you have registered your details with us and gained a “Climbing Status” (see below).
  • As a minimum, registration details must include name, date of birth and a current contact address.  If a registering climber has no full time address they must provide current documentary proof of an appropriate contact address and at least one nominated emergency contact.
  • Please keep us up to date with any changes to your personal details.
  • Food or drink is not permitted in any of our activity areas.
  • Only food and drink brought from our café may be consumed on the premises. Groups may by prior arrangement bring packed lunches into the café.
  • Boulders is alcohol and drug free. Any customer found to be consuming or under the influence of alcohol or drugs will be asked to leave.
  • We are strictly no smoking.
  • If you are involved in an incident or accident, or if you witness one, please ensure that it is reported to a member of our team as soon as possible.
  • Aggressive or abusive behaviour towards staff or other customers and / or wilful damage to Boulders’ equipment will not be tolerated.
  • We provide lockers for use with your own padlock and cubby holes to store your personal equipment.
  • Personal belongings should not be left unattended in the café seating area or in the Centre overnight.
  • Boulders accepts no responsibility for loss or damage to your personal property.
  • We accept no responsibility for personal injury caused by or during attendance on any activity.
  • We accept no responsibility for loss, damage or injury caused by or during attendance on any activity to yourself or your belongings.
  • Topless climbing is not permitted anywhere in the Centre. For the avoidance of doubt this applies also to the bouldering area.
  • We regularly take photos of customers for the sole use of Boulders publicity and marketing material. By using our Centre you are consenting to the publication of your image, unless permission is rescinded.
  • We reserve the right at our absolute discretion to refuse access to and / or membership of Boulders.
  • For your safety and security we operate CCTV throughout Boulders for our sole use.
  • We reserve the right to amend these terms and conditions without notice.

Climbing General

  • Ensure you are ready for a fall any time you are climbing. Indoor climbing frequently results in falls for a variety of reasons. There are lots of safety measures in place to make falling safe. Despite all of these, any fall may result in an injury. By climbing at the Centre you accept this risk.
  • Be aware of spinning holds, they may suddenly spin and cause you to fall. If you discover a spinning hold, please report it to a member of the team immediately.
  • All the activity areas have soft matting on the floor. This flooring is designed to make landing more comfortable and reduce the severity of any accident. It does not make climbing any safer.
  • You may not participate if there is any medical reason, condition or ailment from which you suffer that will put you or anyone else at risk.
  • Ensure any personal equipment you use is suitable for its intended purpose; that it is in a safe working condition and that you are trained and experienced in its safe operation. You are responsible for ensuring that any rope you use is an appropriately rated dynamic rope and that it is in a safe condition.
  • You must provide your own rope to lead climb.
  • Boulders has absolute discretion to stop you using any item of equipment if a member of our team deems it to be unsafe.
  • Jewellery should be removed before taking part in any activity.
  • Sitting or laying down while belaying is not permitted.
  • Always use a locking karabiner to attach a belay device to your harness. Body belaying is not permitted.
  • Sand bags should be attached directly to the belayer’s harness at the belay loop.
  • Loose or liquid chalk may not be used in our Centre. Use chalk balls only.
  • Do not pull down the top ropes.
  • When top rope climbing, only use top ropes for the vertical line they are set up on. Do not use them to climb adjacent lines.
  • Quickdraws are in place on all lead climbing lines. Do not tamper with these. On some climbing lines seconding or top roping is not permitted. These lines have been clearly labelled.
  • You must wear a helmet if you have been asked to by a member of our team. If you do not wear a helmet when asked, you will not be allowed to take part in the activity.

Adult Unsupervised Climbing

STATUS: Competent Climber

Before you can use the Centre without supervision and register with us as a “Competent Climber”, you must be trained, experienced and safe in the following:

  • the use of a climbing harness
  • attaching a rope to a climbing harness using a rethreaded figure of eight knot
  • the use of a belay device in a top roping system and – specifically – be able to hold a fall in a top roping situation
  • bouldering

Competent Climbers are permitted to supervise a maximum of two novice climbers. The novice must not be left unsupervised when under your supervision and you are responsible for their safety while in the Centre   Any novice belaying must be backed up by a competent adult at all times. The novice must not belay their supervisor. If you wish to teach novice climbers techniques, please do so in a safe and controlled manner.

We insist on pre-climb checks between you and your partner.


STATUS: Bouldering Only

It is possible to register as a “Bouldering Only” competent climber.

Bouldering is a high risk, physically challenging activity which frequently results in falls. Any fall can result in serious injury regardless of the level of experience of the climber. By bouldering in our Centre you acknowledge that you accept these risks.

The soft flooring under the bouldering walls is designed to provide a more comfortable landing for climbers coming off walls. It does not make bouldering any safer or prevent injury.

Bouldering Only climbers are permitted to supervise a maximum of two novice climbers in the bouldering room or on the traverse wall.  The novice climber must be over 8 years old. The novice must not be left unsupervised when under your supervision and you are responsible for their safety while in the Centre.  Neither the Bouldering Only climber, nor the novice they are supervising, should enter any of the main climbing areas without having completed the full Competent Climber registration. If you wish to teach novice climbers bouldering techniques, please do so in a safe and controlled manner.

Rules to Make Bouldering Safer

  • Jumping and falling of the bouldering wall, whether controlled or not may result in a serious injury. You are strongly advised to climb down and step off the wall.
  • Before starting a climb, ensure that you plan where you will be able to perform a controlled descent. If you feel a controlled descent is not possible, do not attempt the climb.
  • Never walk or climb underneath anyone who is bouldering.
  • Harnesses must not be worn in the bouldering room.
  • Do not go above the red line marked at the top of the bouldering wall or hold onto the top of the wall.
  • When choosing a route to climb, always give way to those already on a climb. Climbers on vertical problems have priority.
  • Keep the matting clear at all times. Objects left lying around can cause or exacerbate incidents.

Climbers who are registered as Bouldering Only competent climbers are not permitted to use the roped facilities without completing the full Competent Climber registration.

Adult Supervised Climbing

STATUS: Supervised Climber

An adult “Supervised Climber” is a person who needs supervision or guidance to use the Centre. Supervised Climbers may not take part in any climbing activity without competent supervision.

You must register as a Supervised Climber before taking part in any activity.

Climbing for Under 18s

STATUS: U18 Supervised Climber

A  child must be registered as an “U18 Supervised Climber” with parental consent before they can use Boulders. Children may use Boulders when they are supervised by an adult Unsupervised Climber, an adult Bouldering Only Climber (only if the child is over 8 years old), an External Instructor or a Boulders Instructor.

  • Parents wishing to take their children climbing must become and register as a Competent Climber, described in the Adult Unsupervised Climbing section.
  • Children must be supervised at all times in Boulders unless they fall into the exceptions described below in the Rules for Unsupervised Climbing for Children between the age of 14 and 18.
  • Children may only enter the activity areas under supervision.
  • Boulders does not instruct children below the age of 7.
  • It is important that our team know about any dietary requirement if your are eating with us.
  • It is important that you inform our team of any illness, allergy or medical condition that your child suffers from. Please tell us in confidence on the registration form anything you feel we should be aware of. If you have any concerns, please discuss them with a member of our team before your child takes part in any activity.
  • Climbing is a physical activity and you must be certain that to the best of your knowledge any medical condition or ailment you child suffers from will not put themselves or anyone else at risk and that there is no reason why your child should not participate in the activities.
  • Children who are injured, ill or nauseous are not permitted to participate.
  • It is assumed that parental consent is given for their child to receive medical treatment should they be involved in an accident.
  • Parents must take responsibility for their children before and on completion of activities.
  • Occasionally Boulders will conduct activities away from the centre.  In these instances parents will be informed. It is assumed that consent is given for the child to travel in a vehicle driven by a member of our team.

Rules for Unsupervised Top Rope Climbing for Children between the age of 14 and 18

STATUS: U18 Competent Climber or U18 Bouldering Only

Any form of unsupervised climbing for children is a privilege extended only to children aged between 14 and 18 who can demonstrate that they are sufficiently responsible, skilful and experienced to be registered with us as “U18 Competent Climber” or “U18 Bouldering Only“. Failure to abide by the rules may result in:

  • registration of the child as an U18 unsupervised climber being terminated.
  • the climber being asked to stop climbing and leave the activity areas (no refund will be given).

On completion of the Parental Sign Off session and registration form, the child will be given the rights of an Unsupervised Climber to top rope and/or boulder. In which case the following will apply:

  • An Unsupervised U18 Climber is never permitted to supervise novice climbers.
  • They will be deemed Unsupervised Climbers and are responsible for their own safety.
  • It is the parent’s responsibility to assure themselves of their child’s competency with the advice of a Boulders member of staff. Parents must remember that their child showing competency on this occasion does not protect the child from complacency and if the child does not use safe practice whilst unsupervised in the future accidents may occur.
  • Climbing requires reliance on climbing partners for safety. Prior to giving your consent to your child climbing unsupervised you must be satisfied that your child can take responsibility for the safety of themselves and a climbing partner using the techniques demonstrated by a member of our team.
  • It is the responsibility of the Unsupervised U18 Climber to ensure their climbing partner is sufficiently competent.
  • The parent must have read and understood these Terms and Conditions and is responsible for ensuring that their child understands them.
  • Top Rope Sign Off, Bouldering Sign Off and Lead Sign Off are separate sessions, covering different skills. The Top Rope Sign Off does not cover the skills required to lead climb.

Rules for Unsupervised Lead Climbing for Over 16s

STATUS: U18 Competent Climber

Children over 16 may lead climb unsupervised provided the parent understands the difference between lead climbing and top rope climbing and the increased risks associated with lead climbing. A child will be permitted to lead climb in Boulders once they have:

  • attended a Lead Sign Off session
  • parental consent to lead climb through the completion of an Over 16s Lead Sign Off Registration and gained the U18 Competent Climber” status

Activity Booking Terms

  • For bookings under £200 full payment must be made at the time of booking.
  • For bookings of £200 or over, a deposit of at least 50% must be paid at the time of booking.
  • Any outstanding balance is payable on or before the date of the booked activity; this also applies to invoiced activities.
  • You must give 7 full days notice to cancel a booking.  Please note, your booking is still active until you have received confirmation of the cancellation from a Boulders’ member of staff.
  • If 7 full days notice is not given, only 50% of the total activity cost will be refunded. If a deposit has been paid it will be treated as part payment toward the total cost of the activity and therefore some or all of it may not be eligible for refund.
  • Where payment is by invoice, 50% of the total activity fee will be charged for cancellations with 7 days or less notice.
  • If you reduce the number of people attending or the length of a booked session within the 7 day notice period, a cancellation fee will be applied.
  • For bookings made inside the 7 day notice period, no refunds will be given for cancellation or changes to the booking.
  • If a booking is cancelled due to an unforeseen medical reason and a medical note provided within 14 days of the missed activity, we will retain the booking deposit and allow it to be used to rebook the activity. Any re-booked activities will be subject to the normal booking terms and conditions.
  • If we have to cancel your session, we will do our best to rearrange the session at a mutually convenient time. If rearrangement is not possible, any payment already made will be refunded in full.
  • Groups are taught on specific instructor to student ratios. These ratios may vary between groups and the ratio used is at the absolute discretion of Boulders. Instructors are charged per instructor, per hour.
  • While attending an activity, our instructors are responsible for the group. We reserve the right to remove an individual or to stop a session if the behaviour of an individual or of the group is unsafe. No discounts will be made for sessions ending early due to disruptive behaviour.
  • Sessions must start and end on time. If a group is late, we will not be able to run the session over the original finish time to make up for lost time.

Soft Play in Pebbles for U7s

Pebbles is our play area for Under 7s. The parent or guardian must understand and enforce in respect of their child the following rules in order for the child to be allowed to play in Pebbles.

  • Pebbles is a pay for play facility. Children will be given a wrist band which must be worn and visible while in the play area.
  • All children must be accompanied by a responsible adult for the duration of their time in Pebbles. Adults are responsible for the behaviour and well-being of children in their care and must supervise the child in their care at all times. Members of our team are not a replacement for supervision.
  • All shoes must be removed before entering Pebbles. This applies to adults and children. Shoes may be stored in the pockets provided.
  • Socks must be worn in Pebbles at all times. If you forget to bring socks they can be bought at reception.
  • Climbing on the side nets is not permitted.
  • Food and drink are not allowed in the Pebbles play frame. Food and drink must be kept in the café seating area.
  • Keeping Pebbles clean is extremely important to us. Please inform a member of the team of any spillages or unclean areas.
  • Children using the Pebbles play area must be 7 or younger and less than 1.5 metres tall. Height restrictions are in place for the safety and enjoyment of the children.
  • All accidents should be immediately reported to a member of our team.
  • For hygiene reasons, please do not change nappies in the public area. Please use the baby changing facilities provided near reception.
  • We can heat your child’s baby food/milk, but it is your responsibility to check the temperature before allowing your child to consume it.

External Instructors

An External Instructor is anyone bringing a group to Boulders and is qualified and experienced enough to do so. They are not a member of our team. External Instructors must attend an Induction delivered by a member of our team prior to instructing in Boulders (Inductions must be booked in advance). External Instructors may supervise up to 9 people at a time.

To register as an External Instructor we will need to inspect and take a copy of the following documents:

  • Original climbing instructor qualification certificate. This could be any of the following: CWA, SPA, MIA or qualifications from the MOD, Scout Association, Guide Association or similar.
  • Supporting first aid qualification certificate.
  • Appropriate insurance, including public liability insurance. (This is not necessary for those instructing on behalf of the MOD or Scout Association).

Once registered, External Instructors are responsible for providing us with copies of up to date certificates and documents. Expiry of any document will result in the External Instructor status being suspended pending up to date documentation being provided.

  • External Instructors are only permitted to teach within the remit of their qualifications. For example, CWA and SPA holders without the lead bolt on qualification are not permitted to teach lead climbing.
  • External Instructors must sign themselves and their group in at reception at the start of every visit. External Instructors are not charged for entry whilst instructing. Members of their group will be charged as normal. If External Instructors wish to use the Centre after instructing a group and after the group have left the Centre, all activities must be paid for as normal.
  • External Instructors are reminded that we are a shared facility and open to the public. The behaviour of their group is their responsibility. Poor behaviour of their group towards a member of our team, a customer or otherwise may result in their group being asked to leave without a refund of the entire group.
  • External Instructors may not teach children younger than 5.
  • External Instructors should not be climbing unless it is integral to the lesson. Personal climbing whilst teaching a group is dangerous and is unsafe practice.
  • External Instructors acting in an unsafe manner will be asked to leave the Centre with their group. No refund will be given and they may be banned from instructing at Boulders. This is at the absolute discretion of Boulders.

External Instructors Teaching NICAS


  • To instruct NICAS at Boulders you will have to undertake instruction with Boulders’ NICAS Course Director.
  • This training, as per NICAS guidelines, is site specific and designed for instruction only at Boulders.
  • If you choose to instruct NICAS at a wall other than Boulders, you must ensure that they are a registered Awarding Centre or that their facilities meet NICAS requirements.  In addition you should check the Terms and Conditions of any other Awarding Centre before use.
  • You will only deliver instruction relevant to your qualifications and your NICAS training level.
  • You agree to follow the NICAS syllabus and handbook guidance in delivery of the accreditations.
  • You agree to deliver NICAS instruction to the standards required by Boulders, as your Awarding Centre.
  • These standards will be outlined during instruction in delivery of the NICAS syllabus by Boulders’ Course Director.

Student logbooks

  • As per NICAS guidelines, NICAS logbooks must be purchased before instruction commences and updated continuously during the course, as competencies are reached.
  • Purchase is a pre-requisite for certification.  Failure to do so means that accurate assessment and moderation of progress cannot be measured and that NICAS system is not being correctly delivered.
  • You will not photocopy logbooks or certificates.  Any additional pages can be obtained from Boulders reception.
  • Boulders reserves the right to refuse certification if this process is not followed.
  • You will not exceed NICAS instruction ratios.  One inducted NICAS instructor can teach nine students.  This ratio cannot be increased by use of non-inducted instructors as this will not provide the expected standards of delivery.


  • You agree that Boulders’ Course Director is responsible for ensuring these standards are maintained and that they, or their representative, may moderate your NICAS delivery.
  • This moderation shall be routinely conducted as follows:
  • Level 1 – first 3 Awards Days assessed by external instructor will be observed by Course Director or Climbing Wall Manager to ensure expected standards are met.  After this, one assessment in every six will be moderated, with a minimum of one a year being conducted.
  • Level 2 – first 3 Awards Days assessed by external instructor will be observed by Course Director or Climbing Wall Manager to ensure expected standards are met.  After this, one assessment in every three will be moderated, with a minimum of one a year being conducted.
  • Boulders reserves the right to moderate any session at any time.

Awards Day

  • You will, prior to commencing instruction, provide Boulders with a date for your group’s ‘Awards Day’.  This date will be used to issue certification and undertake moderation if required.
  • Certificates will only be issued on ‘Awards Day’ following sight of a completed student logbook and signed assessment form.
  • External instructors will complete and sign a Boulders’ assessment sheet to confirm that students being awarded a NICAS certification have reached the required level of competency for the level accredited.
  • ‘Awards Days’ can only be held at Boulders in order for certificates to be issued, NICAS registration to be completed and moderation to occur.

Complaints and appeals

  • Should an external instructor or NICAS candidate have any issues with the delivery of the syllabus, their assessment or their moderation, the NICAS complaints and appeals procedure should be followed.
  • Should an external instructor or NICAS candidate have any issues with Boulders procedures or staff then Boulders complaints procedure should be followed.
  • Boulders reserves the right to revoke an external instructors NICAS teaching status if any of the delivery requirements are not adhered to.

Boulders Shop

You can place your order on-line (secure), over the telephone, by e-mail (insecure) or in person at Boulders.


We will accept returns provided:

  • you have a purchase receipt
  • it is within 7 days of the date of purchase (this may be extended at our discretion)
  • the items are in their original packaging and in a resalable condition

Due to the nature of the products we sell, judging resalable condition is at the absolute discretion of Boulders. This ensures that items that are responsible for personal safety, such as harnesses, are not resold in an unsafe condition.

Refunds will be made to the source of the payment.

Prices and Price Matching

Pricing Errors

We make every effort to ensure that the prices shown on-line are correct. The dispatch of any order placed is subject to our discretion and is not classed as accepted until you are notified of the goods being dispatched. Until the goods are dispatched, we reserve the right to cancel and fully refund any order in which a pricing or significant descriptive error has been made.

Price Match Guarantee

Our Price Match Guarantee applies to any product we sell that can also be purchased from a UK retailer. We will refund the difference in price of any item you have bought from us that you have found cheaper elsewhere. To claim a Price Match Guarantee refund:

  • you must inform us within 7 days of the original purchase;
  • the item must be in stock, available for purchase (and if on-line available for delivery to the UK); and
  • the item must be identical in model, size, style and colour to the product purchased from us.

No further discounts will apply to price matched products.


All products are sold with a 12 month guarantee against manufacturer’s defects. Please contact us in the event of  claim.

On-Line Sales

On-Line Product Descriptions

We make every effort to ensure that the on-line product image clearly represents the product being sold. In some cases where the option to specify colours is not given, colours may vary from that shown. This will not apply to clothing, where the colour shown will represent the product as accurately as possible.

Any product descriptions or other information displayed on our website is to be taken as opinion and non authoritative. All information should be used to supplement manufacturer’s guidelines and not in place of them.

While any user generated content, for example customer product reviews, are checked by a member of our team before being published, we cannot be held responsible for any offence or misleading advice therein. The content of these reviews reflects the opinion of the customer, and not that of a member or our team of any or our partners.

On-Line Ordering

  • Orders will not be accepted or processed without payment.
  • Sensitive transaction information is handled via a secure server and is never passed to Boulders. Where orders are made by telephone, no record of your transaction information is held for longer than it takes to complete the transaction.
  • Credit facilities may at our discretion extended to organisations wishing to be invoiced.
  • Please be aware that your email address will be passed on to Royal Mail to allow for electronic delivery updates, however your details will never be used by them for marketing purposes.
  • We may contact you by email from time to time with info on new products and offers. If you don’t wish to receive these emails, it is simple to unsubscribe at the bottom of any of these emails.

On-Line Delivery

Orders placed before 3pm Monday-Friday will be processed and dispatched the same day where:

  • all items ordered are in stock. Partial orders will be dispatched on arrangement with you
  • it is not a bank holiday
  • no extenuating circumstances prevent us from dispatching
  • we receive payment at the time of the order (unless otherwise arranged). Any items not currently in stock, or displayed online as “dispatched in X working days”, are subject to manufacturer availability. You will be notified if the item will not be dispatched within the advertised time scale.
  • The estimated delivery times quoted are based on information from our courier and once dispatched the delivery time of any order is out of our control.
  • All UK orders are sent requiring a signature upon receipt. If a signature is unavailable on delivery, the order will be kept by the courier until it is collected or redelivery is arranged. In this situation, the courier will leave an attempted delivery note informing you of their procedure.

Orders will not be dispatched weekends or Bank Holidays, due to the operating hours of Royal Mail.

On-Line Returns & Exchanges

  • You have a 7 day cancellation period from the day on which any online order is placed. During this cancellation period, you have the right to return the item for a full refund where the item is returned to us undamaged and with the original packaging intact.
  • In the event that any items delivered to you are in an unsatisfactory condition, you must inform us within 7 days of receipt of the order. If you do not inform us of any defects within 7 days, you are deemed to be accepting that the goods are in a satisfactory condition.
  • These periods may be extended to 28 days at our discretion.

On-Line Returns Procedure

If you do wish to return any item, please complete the returns form. If you are unable to print this form, please include a note with the return which details the following:

  • your name
  • your address
  • your preferred contact method, including an active e-mail address and a telephone number
  • the order number and the date the order was placed
  • the items being returned
  • the reason for return

Please send your return to:
Boulders Returns
St. Catherine’s Park
Pengam Road
CF24 2RZ

Only when we have received your return will any refund or exchange be processed.


The copying and use of Boulders logo and other Boulders related publications is strictly prohibited without our prior consent.